Then, continue with the mail merge operation in Word.Send personalized email messages to your contacts with Mail Merge for Gmail. Under Category, select Text, and then select OK.Then, select Format, and then select Format Cells. On the Home tab, go to the Cells group.

In Excel, select the column that contains the ZIP Code/Postal Code field.

Method 2įormat the Excel field that contains the ZIP Code/Postal Code as text. Your data now appears in the Mail Merge Recipients dialog box with the same formatting that appears in the Excel worksheet.

In the Microsoft Excel dialog box, under Named or cell range, select the cell range or worksheet that contains the data that you want to use, and then select OK.

select MS Excel Worksheets via DDE (*.xls), and then select OK.

In the Confirm Data Source dialog box, select to select the Show all check box.

In the Select Data Source dialog box, locate the folder that contains the Excel workbook that you want to use as your data source, select workbook, and then select Open.

Under Select recipients, select Use an existing list, and then select Browse.

Under Select starting document, select the starting document that you want to use, and then select Next.

In the Mail Merge task pane, select the type of document that you want to work on, and then select Next.

On the Mailings tab, select Start Mail Merge, and then select Step By Step Mail Merge Wizard.

Select the Confirm file format conversion on open check box, and then select OK.

On the Advanced tab, go to the General section.

Start Word, and then open a new blank document.

Use Dynamic Data Exchange (DDE) to connect to the Excel worksheet that contains the data that you want to use.

To resolve this behavior, use one of the following methods. This behavior occurs because the data in the recipient list in Word appears in the native format in which Excel stores it, without the formatting that is applied to the worksheet cells that hold the data. This behavior applies to formatted percentages, currency values, and postal codes, as shown in the following table: Format If you perform a mail merge in Microsoft Word and you use a Microsoft Excel worksheet as the data source for the recipient list, some of the numeric data may not retain its formatting when it is merged. Excel data doesn't retain its formatting in mail merge operations in Word

Office 2016 mail merge currency